Managing Identity

alethea.barlow@oneadvanced.com Updated by alethea.barlow@oneadvanced.com

Managing your Identity Service 

As a system administrator, you will have access to the Identity application to manage your organisation settings and user base: 

  • As part of Identity you will have access to a centralised application platform that is used by system administrators to manage your Identity service. 
  • You will need to nominate a System Administrator for Identity within your organisation. The administrator is required for onboarding to take place. They will be the first person to get access to your Identity Service platform and the administrator controls for your Identity service. 
  • It is advisable to create additional administrators who will also be given access to your Identity Service platform and Identity administrator controls. 
  • Having reviewed the Identity features, you should also consider how you want to configure your Identity Organisation. This will determine your security and login flow for Time and Attendance web/mobile app. You may find this Admins section helpful. 
User Acceptance Testing 

When user acceptance testing (UAT) Identity, it is recommended that you test a subset of employees. By enabling the “Sync flagged employees only” field on the Identity onboarding configuration screen, you can indicate those employees that you wish to synchronise with Identity. Setting the TMSEMP.OAISync flag to true on the employee record will then enable that employee to be synchronised with Identity. Any employee without the flag will be ignored by the synchronisation process. This approach will limit the amount of data cleansing you need to carry out to support UAT. 

Note that the Email Summary and Synchronization Status will reflect all users and not just those targeted for UAT. 

OneAdvanced recommend you cleanse your data including employee and manager records during UAT to ensure the full dataset meets the pre-requisites before your planned go-live date. You can validate your data via the Identity onboarding screen. The summary information section will show those employees that fail validation. The View Details option will then provide a list of employees or users that may require further investigation (depending on whether you have the “Allow sync without email” setting enabled.) 

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