Calendar data types

Karishma Updated by Karishma

The Calendars feature is used to view calendars created by your Supervisor that display different types of data. The following are examples of Data types that can be displayed in a calendar:

  • Absence — types of absences which are marked by their Absence codes, for example 'H' for Holiday. In addition to this, an action is available to book an absence for the highlighted date range.
  • Availability — your availability for work each day. In addition to this, an action to add, delete and copy Availability after the cut-off day will be available in the right-hand pane.
  • Clockings — a record of the time when you made a T&A or a TAS clocking.
  • Employee rules — highlights the days when an Employee has violated an individual rule set up by your system administrator
  • Group absence — same functionality as Absence but shows the taken and planned absences for your Group.
  • Hours bands — a period of work or absence with a specific hours code
  • Leave slots — if enabled, it displays leave slots which only allow a certain amount of employees from a specific Group to be absent at a set period of time.
  • Messages — view and respond to messages sent to you by your Supervisor from within T&A.
  • Notes — notes that have been added by your Supervisor for a specific date
  • Out of scope — the days backgrounds will be highlighted dark grey when the Employee is not working for the company (not started yet or has left) or highlighted light grey if the Employee works for the company, but not in one of the selected departments or groups.
  • Processed day — highlights the days which have already been processed into a work record
  • Requests — changes made in T&A which need to be authorised by your Supervisor.
  • Roster — displays details about the Employees Roster on a Rostered day.
  • Rostered day — highlights the days that you are scheduled to work
  • Shift — displays the planned Shifts for an Employee. Note: totals based on Shift standard hours will also be available in the grid or timeline layouts.
  • Work records — a record of an Employees worked and absence hours for a single day. Note: totals based on Shift standard hours will also be available in the grid or timeline layouts.
  • Worked hours — types of hours you have worked which are marked by their Worked hour codes, for example 'BH' for Basic hours

In addition to the Data types displaying in a calendar, some have further actions available in their colour coded box in the right-hand Details pane when highlighted. For example:

The following is a list of further actions available and what Data Type they appear in:

  • Delete
    • Availability — deletes an Availability after the cut-off day
    • Absence — deletes an Absence that has been planned in the future, for example a holiday
  • View 
    • Requests — opens the details page of the Request.
    • Clockings — opens the View a clocking page of the clocking.
    • Absences — opens the Work record where the Absence occurs.
    • Messages — opens the Employee message page for the message.
  • Request shift change, shift cover request and shift cover offer
    • Work record — you can request a shift change, request a shift to be covered and offer to cover another Employees shift.

Note: the 'Shift cover' preference has to be enabled for you by your system administrator for it to appear as an action.

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