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T&A 8.45 General Release - 9th July 2025

alethea.barlow@oneadvanced.com Updated by alethea.barlow@oneadvanced.com

Auto-Rostering in Time & Attendance and Defect fixes for v8.45.0.0

Overview

We're excited to announce the launch of the OneAdvanced Auto-Rostering within the latest general release of Time & Attendance: Version 8.45, released 9th July 2025

By upgrading to v8.45, you'll benefit from resolved issues and improved performance, as well as being able to configure Auto-Rostering along side Time & Attendance.

Auto-Rostering features:

This powerful tool is designed to save time, reduce manual effort and create fair, compliant and efficient schedules, especially for complex environments like manufacturing, retail, care, leisure, and hospitality.

What is Auto-Rostering? Auto-Rostering is an intelligent scheduling system that automatically assigns shifts based on your business rules, workforce needs and employee preferences. Instead of manually building schedules, Auto-Rostering takes care of the heavy lifting—factoring in constraints like availability, skills and compliance rules while balancing fairness and efficiency.

Walkthrough of a Schedule When setting up a schedule, you’ll start by defining your constraints—things like minimum shift coverage, employee qualifications for specific jobs, maximum working hours, and adherence to legal regulations. You can also add preferences, such as employee preferred shifts or days off.

Constraints and Rankings Once the constraints are in place, you’ll set the ranking system. This lets you prioritise certain factors, such as ensuring key roles are always filled, or giving weight to seniority or employee preferences. For example, if an employee has specialised training required for a machine, they’ll rank higher for that shift compared to others.

Autosolve With everything set, you simply hit “Autosolve,” and the system generates an optimised schedule in seconds. It evaluates all the constraints and rankings to create a balanced, compliant roster that meets business needs while being fair to employees. You can review the schedule and make adjustments as needed, but the heavy lifting is done for you.

Job Offers Another key feature is Job Offers. If there are gaps in the schedule—say, due to last-minute changes or unfilled shifts—the system can send out job offers to qualified employees. This allows them to accept or decline shifts directly, giving you a quick and efficient way to fill vacancies without disrupting operations.

By combining automation, flexibility and fairness, Auto-Rostering ensures you always have the right people in the right place at the right time. It’s a game-changer for busy managers who want to spend less time on admin and more time focusing on strategic priorities.

Get started with Auto-Rostering

User Admin can access Auto-Rostering setup from within T&A. Navigate via the Menu option on the Dashboard and search for Auto-Rostering set up. To gain access to Auto-Rostering setup, the user needs to be setup as a User Administrator in OneAdvanced Identity.

Dashboard - Auto Rostering setup
NOTE: Once Auto-Rostering set up has been has completed, any Supervisor level user will be able access Auto-Rostering setup to add/amend employees and TAS categories.
Step 1 - Your details:

This screen will automatically populate with the details of the Admin User logged in, the telephone number needs to be manually entered before proceeding with the setup.

Auto-Rostering setup
Step 2 - Select employees:

Employees that need to use Auto-Rostering can be added here. The user can use the Filter to find the employees they want to add. Additional employees can be added later if required.

Select employees

Step 3 - Select TAS categories:

Selecting TAS categories is optional and can be setup at any time.

Job Type: Select the Job Type

NOTE: Job Type TAS category needs to be an Unvalidated TAS category (only categories of these types will be displayed in the dropdown list). This TAS category, when set, will be pulled through when the schedule job is created.

Custom data: Select which TAS categories will be used to store customer data from Auto-Rostering jobs. Only TAS categories with the following lookup names will be supported:

  • Location
  • Department
  • Cost Code
  • Division
  • Job Title
TAS configuration

Step 4 - Review:

Amend employees or TAS selections by using the Edit options. Once you are happy with your setup select Complete Setup. This will trigger an email request to the Support team at OneAdvanced who will configure your environment and send an email back to the Admin user who submitted the request.

Review and submit Auto-Rostering setup

Once your system has been configured, the Admin user will be notified that Auto-Rostering is configured and available. The Admin user can now log into Auto-Rostering, this can be done directly via the link in the notification email or via Time & Attendance dashboard option.

Next Steps

The Admin user can now log into Auto-Rostering to setup other users and configure jobs and schedules.

Step 1 - Access System Preferences - Email configuration

The Admin user will need to configure the email SMTP server, this will allow emails to be sent from Auto-Rostering. To setup the Emails, access the System Preferences from within Auto-Rostering and open the Email tab. This email will be used to send an email notification to existing users and employees informing them that they have access to Auto-Rostering.

Step 2 - User Management

Admin users can manage and create users, and manage employee profiles from within the User Management section via Settings.

For help setting up Users follow this article here, the same article can be followed to send the new users access details.

NOTE: Employees are synchronised from Time & Attendance, for details of what data is synced read this article here. You will need to perform the same exercise on employees for providing access details as you followed above for users.

Once employees and users are configured and you have chosen to provide them with access, an automated email will be sent to each user/employee providing them details of the Auto-Rostering link URL and a chance to setup their password when they log in.

Step 3 - Access System Preferences - Security

Once users are set up and the chosen employees have been synchronised from Time & Attendance into Auto-Rostering, the Admin user will need to enable SSO login for users and employees of Auto-Rostering. This can be done from within System Preferences, access the Security tab, press View Details button. This will display the Enable Advanced SSO login window. Click on the Enable ASSO login button. This will enable Advanced SSO (ASSO) login for all the employees that were synchronised as part of the initial provisioning setup.

NOTE: Any New employee created and synchronised from Time & Attendance or any new user created directly in Auto-Rostering will need to be given access to Advanced SSO (ASSO) via this Enable Advanced SSO login option.
System Preferences - Security

Step 4 - Job Types

You can now define your job types within Auto-Rostering. Access Job Types, then Add a new job, here you can define the attributes of the job such as Skills, length of service, lone worker, allow trade etc. required for that job. Read the article here for help setting up Jobs.

Step 5 - Create Schedule

You are now ready to create your schedule and within that a sub group which will define the length of the schedule eg 1 week, 2 weeks. Follow this article here for help creating/modifying Schedules as well as help creating Subgroups and assigning Jobs.

Further information on using Auto-Rostering can be found in our User Guides available here.

Alternatively if you have a question or issue configuring Auto-Rostering, take a look at our FAQ page available here.

Key updates in version 8.45

The following fixes are included in this release to improve your experience with Time & Attendance:

Reference

Issue

Resolution Notes

TA-11892

Negative absence hours are calculated when employees work more hours beyond the minimum shift and have a planned absence.

Absence hours are calculated, and if the value is negative (less than 0), absence hours are not displayed.

TA-11920

Add watch' option in the On-site list is non-functional and does not trigger any action.

Watch is added successfully and is now visible in the On-Site List screens.

TA-12009

Clocking fails with a 400 Bad Request error when using a language that contains accented characters.

Employee is now able to clock in and out successfully without encountering any errors.

TA-12131

Copying employees was causing issues with ASSO logins

The copy employees function was changed to not copy unique fields eg email address, thus enabling these fields to be updated for the new employee and not cause errors for duplicate records.

TA-12135

Versions older than 8.26 did not have a Content-Security-Policy, which caused upgrading issues.

The web-config has now been changed and the Content-Security-Policy added.

How to gain access to the Auto-Rostering module.

To start using Auto-rostering, the following requirements must be met:

  • Upgrade to Version 8.45: Ensure your system is running the latest version of Time & Attendance.
  • Cloud hosting: Auto-Rostering is available to everyone on our cloud-based solution and have accepted our new Terms & Conditions.
  • Identity: Your system must be set up with our Identity capability, providing secure access via single sign-on (SSO) and multi-factor authentication (MFA).

For detailed instructions on how to upgrade to Version 8.45, please refer to our Upgrade Guide. If you have any questions, our Customer Support team is ready to assist.

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