Onsite Report – OneAdvanced’s Liability Statement

Karishma Updated by Karishma

Please read below regarding OneAdvanced’s liability relating to your onsite report being used for fire evacuation purposes.

This is only applicable if you make a request to connect a fire alarm contact to our T&A system via a clocking terminal that in turn will initiate an on-site report.

A T&A report can only confirm that your staff have clocked onto the T&A/TAS system.

There are many circumstances where a member of staff may not have been recorded on the T&A system but is on-site. Consequently, using this report as a check on which members of staff have evacuated site in the event of a fire alarm could be dangerous and may lead to a possible fatality that could be avoided.

Here are some examples of why this report MUST NOT be used to confirm whether your staff are on or off site:

  • A member of staff may have forgotten to clock in but is on-site.
  • A member of staff may have forgotten their access card/key fob but is on-site.
  • A member of staff may have forgotten to clock off site so will still appear as on-site.
  • An IT network corruption or failure may have corrupted a clocking transfer to the T&A system.
  • The IT network could be down.
  • The T&A database could be down for maintenance.
  • The T&A Poller program may have stopped.
  • The T&A Poller PC may have a fault and is no longer operative.
  • Anyone can access your site without recording their presence on T&A, i.e., there is no access control on entry and exit from site.
  • There may be entries on to site that have no clocking terminal close by.
  • The clocking terminal may be faulty.
  • The reader may have registered a card but not processed the clocking event.
  • A duplicate IP address on the IT network would inhibit a clocking being sent to T&A.
     

In Summary:The T&A system does not have the information or integrity to be used for fire evacuation purposes.

If you require a genuine on-site report then all your entry and exit points need to be fully controlled with an integrated system, usually with turnstiles that confirm whether a person has entered or exited from the site. In turn this system must be connected to a more reliable electronic/software system that is independent from other systems, networks etc.

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