Onsite Report – OneAdvanced’s Liability Statement

Karishma Updated by Karishma

Please read below regarding OneAdvanced’s liability relating to your onsite report being used for fire evacuation purposes.

This is brought to our attention by your request to connect a fire alarm contact to our T&A system via a clocking terminal that in turn will initiate an on-site report.

A T&A report can only confirm that your staff have clocked onto the T&A/TAS system.

There are many circumstances where a member of staff may not have been recorded on the T&A system but is on-site. Consequently, using this report as a check on which members of staff have evacuated site in the event of a fire alarm could be dangerous and may lead to a possible fatality that could be avoided.

Here are some examples of why this report MUST NOT be used to confirm whether your staff are on or off site:

  • A member of staff may have forgotten to clock in but is on-site.
  • A member of staff may have forgotten their access card/key fob but is on-site.
  • A member of staff may have forgotten to clock off site so will still appear as on-site.
  • An IT network corruption or failure may have corrupted a clocking transfer to the T&A system.
  • The IT network could be down.
  • The T&A database could be down for maintenance.
  • The T&A Poller program may have stopped.
  • The T&A Poller PC may have a fault and is no longer operative.
  • Anyone can access your site without recording their presence on T&A, i.e., there is no access control on entry and exit from site.
  • There may be entries on to site that have no clocking terminal close by.
  • The clocking terminal may be faulty.
  • The reader may have registered a card but not processed the clocking event.
  • A duplicate IP address on the IT network would inhibit a clocking being sent to T&A.
     

In Summary:The T&A system does not have the information or integrity to be used for fire evacuation purposes.

If you require a genuine on-site report then all your entry and exit points need to be fully controlled with an integrated system, usually with turnstiles that confirm whether a person has entered or exited from the site. In turn this system must be connected to a more reliable electronic/software system that is independent from other systems, networks etc.

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