System administrator
System Maintenance
Scheduled Messages
Modify message
Create message
Scheduled messages
Message frequency options
Report selection
Email settings and troubleshooting
Send one-time message
T&A Web
UK & IRE time change instructions
T&A instructions for UK & IRE Time Change - October 2024
FES Instructions for UK & IRE Time Autumn Change – October 2024
Dashboard Maintenance
Profile maintenance
Tab maintenance
Dashboard maintenance
Reports widget
Widget maintenance
Widget public URLs
Themes and Dashboard
Modifying and deleting a created Theme
Dashboard background
Creating a Theme
Custom login logos
Active Themes
Progress Indicator
Theme
Calendar Maintenance
Create calendar
Calendar profiles
Calendar data types page
Calendar maintenance
Creating a Calendar data type
Payslip Management
Kiosk
Kiosk details
Kiosk Configuration
Modify action
Kiosk site planner
Kiosk log
Modify Kiosk preferences
Preparing to install Kiosk
Terminal Site Planner
Deactivate and Reactivate the terminal webpage
Upgrade Terminal Firmware on 900 series or Access Control Unit via Web Service
Terminal upgrades
Terminal Site Planner
Poller preferences
Terminal Actions
Job Scheduler
Poller log
SAML Authentication
Licensing
Licensing upload errors
Upload T&A 8 License Instructions
Temporary Licence
Version Number Mismatch
Licensing
Request a Licence
Upload a Licence
OneAdvanced Identity
Employee License
Messages Received
Enroller
Language Maintenance
Profile language
Importing and Exporting phrases
T&A Error phrases
Language maintenance
Culture maintenance
Advanced T&A Products Minimum IT Specifications
Configuring T&A for use with Microsoft Exchange Online
Support Knowledge Base
Clearing Anomalies - Start a New Period End
T&A 8 licence expiry and renewal
Adding and changing Users in WINTMS
Full Rights for New User
AutoID Badge designer
Delete a Finger Template
Need to Create a Report With a Date Prompt
T&A - European Working Time Directive Features
How to Change the Name Displayed on the Terminal
Client Install instructions
How to Download an Employee to the Terminals
Create New User
Changing the IP Address on a Mitrefinch 900 Series clock or Access control unit.
Employee in TMS but not in HR Manager
GPS clocking location from a mobile phone
Report That Shows if the Employee Has a Photo
Obtaining "500 internal server error" details
Spring Time Change - North America
How to Unlock a User
Support is Evolving
Data Assurance Module - Identifying and preventing the accidental deletion of data (TMS versions 8.33.0.0 and below)
.NET Framework 4.8 for TMS 8
'Use Only Once' Checkbox on Book Absence Screen
Changing the OT Threshold for OT Hours Calculation
Poller Keeps Going Down
Help with Australian ADP Export Coding
The Basics
Change Culture
Supervisor Basic Operations
Apply assumed clocks
Changes to hierarchical Security
Adding an additional day of credit
Invalid Login
T&A Entitlement Year End Procedure
Logging in and out as an Employee
Apache Log4j CVE-2021-44228 "Log4Shell" vulnerability
Employee basic operations
TMS Apps
Logging in: the Help button
Adding a keyed absence
Logging in as a Supervisor
Error tGlb.GetPkg
General navigation
COVID 19 - How to manage staff working from home
SAML Authentication in TMS 7
Accessibility Statement
Onsite Report – OneAdvanced’s Liability Statement
Supervisor
The Supervisor View
Employee <undefined>
The Supervisor dashboard
Supervisor toolbar
Selecting Employees
Selection options
Employee and Group functions as a Supervisor
Change Supervisor password
Supervisor Functions
Clocking In and Out
Clocking in and out as a Supervisor
Clocking TAS
Location mapping for Clockings
SMS Clocking with Esendex
Make a T&A clocking
Absences
Employee Security
Invalid Credentials
Locking and unlocking an employee's account
Changing an Employee's PIN
Self service password reset
Password Expiry for Employees
Employee passwords
Timesheets
Payslip Management
Calendars
Restart Employee
Employee Maintenance
Availability
Supervisor Group Functions
On-site List
On-site list profile maintenance
Maintain On-site list
On-site list (Supervisor)
Maintain current watches
Modify On-site list
On-site system preferences
On-site list options
Diary
Group Planner
Rosters
Copy periods action
Create named roster action
Copy period to action
Group planner preferences
Shift actions
Shift Lock To
Create personal rosters action
Group planner
Group Clock Card
Group Skills
Letters
Group Absence Profile
Find Cover
Job Planner
Group Messages
Hours Approval
Mass Change
Anomalies
Editing work records to correct Anomalies
Authorising in the Anomalies page
Review Anomalies as Supervisor
Group Badge List
Requests List
Adding Additional Payments
Budgeting
Reports
Reports overview
Supervisor Access to Reports
Default Reports
Report profiles
Creating a New Report
Adding additional columns to a Report
Report tasks
Reports employee selection
Bradford factor report
Running a Report
WinTMS User Guide
Employee
The Employee Dashboard
Employee Functions
Requests
Visitor Booking
On-site List
Employee Planner
Calendars
Clock Card
Clock card
Work record
Clockings Panel
Premium bands panel
Hours bands panel
Additional payments panel
Worked hours panel
Check Anomalies as Employee
Clocking T&A
Actual Lateness
Recent clockings
Employee Details
Timesheets
Reports
Payslips
Group Absence Profile
Availability
Availability
Availability details
Add Availability
Copy Availability
Delete availability
Availability errors
Absences
Employee Documents
Planned Shifts
Employee Messages
Skills
Employee Security
Release Notes
Upgrading TMS 8
TMS 8 Upgrade Guide
Requesting absence deletions fails when absence was booked before using TMS v8.27
Release Reports
T&A 8 8.36.8.1 General Release Report
T&A 8.36.10.0 Release Report
T&A 8.36.9.0 Release Report
T&A 8 8.36.7.0 Release Report
T&A 8 8.36.7.1 General Release Report
T&A 8 8.36.6.0 Release Report
T&A 8.37.0.0 Release Report
T&A 8 8.37.0.1 General Release Report
T&A 8 8.37.1.0 Controlled Release Report
T&A 8 8.37.2.0 Controlled Release Report
T&A 8 8.37.3.0 Controlled Release Report
T&A 8 8.37.4.0 Controlled Release Report
T&A 8 8.37.4.2 General Release Report
T&A 8 8.38.0.0 Controlled Release Report
T&A 8 8.38.1.0 Controlled Release Report
T&A 8 8.38.2.0 Controlled Release Report
T&A 8 8.38.3.0 Controlled Release Report
T&A 8 8.38.4.0 Controlled Release Report
T&A 8 8.38.4.1 Controlled Release Report
T&A 8 8.38.5.0 Controlled Release Report
T&A 8 8.38.5.1 General Release Report
T&A 8 8.38.5.2 Controlled Release Report
T&A 8 8.39.0.0 Controlled Release
T&A 8 8.39.0.1 Controlled Release Report
T&A 8 8.41.0.0 General Release
T&A 8 8.41.1.0 General Release
T&A 8 8.41.2.0 General Release
Contents
- All categories
- Release Notes
- Release Reports
- T&A 8 8.41.0.0 General Release
T&A 8 8.41.0.0 General Release
We are pleased to announce the latest general release of Time and Attendance 8: Version 8.41.0.0!
Below you will find details on the new enhancements and a list of all bug fixes for this General release since the last General release (version 8.38.5.1). More information can be found by contacting our Customer Support team.
For instructions on how to upgrade your installation of Time and Attendance 8, please take a look at our Upgrade guide by clicking here.
Single Sign-On with OneAdvanced Identity
The Identity service will be available for use from Monday 28th November 2024. Customers can still upgrade or install 8.41 prior to this date in readiness to configure the service when it is available.
What have we done?
We have integrated the OneAdvanced Identity platform to provide a new login method for the T&A Web and Mobile application, which ensures secure access to your software applications, as well as, easier access to the applications you use.
Why have we done this?
The OneAdvanced Identity platform introduces Single Sign On (SSO), facilitating frictionless movement between products while leveraging your existing on-site SSO solution. Enabled with Multi-Factor Authentication (MFA), it sets a new standard for secure and seamless access across business applications.
Neither of these solutions are new, but in recent years they have become essential tools to protect user data and IT systems.
More details and definitions can be found in this article An Introduction to Multi-Factor Authentication & Single Sign-On
How will this benefit you?
OneAdvanced Identity will make it easy for administrators to centrally manage application access, across multiple applications.
Users will be able to securely authenticate with multiple applications by using just one set of credentials and a common user experience.
You can read more about how to use OneAdvanced Identity and the benefits here.
Details of the change
We have put together a OneAdvanced Identity Guidance article for you here.
The article will take you through things you need to consider before adopting Identity as well walking you through the process of enabling Identity in T&A.
The article also contains lots of links to related Identity help articles so that you can be fully informed.
Note:
|
Virus Scanning file uploads
The Virus Scanning service will be available for use from Monday 28th November 2024. Customers can still upgrade or install 8.41 prior to this date in readiness for when the service is available.
What have we done?
We have introduced a new virus scanning function in the T&A web application, which is utilised on all files uploaded into the system in the following areas:
- Employee documents
- Employee picture
- Payslip management
Why have we done this?
Virus scanning files uploads has been introduced to make the application more secure and ensure we are proactively protecting customer data.
How will this benefit you?
Virus scanning at the point of upload will enable us to detect and identify known malware and viruses embedded in files before they are saved into your T&A system. This proactive detection will allow you to investigate and respond swiftly, minimising the risk of any attacks.
Details of the change
The new virus scanning function will be enabled by default in your hosted system as long the standard upgrade/install process has been followed, see below for web.config details.
Feature overview
- New information messages will appear in the functions where files will be scanned at point of upload, so users are aware that this process will take place.
- Whilst a file is being scanned a label named 'Scanning...' will appear under the file name.
- During a virus scan the file is not accessible and therefore the filename hyperlink will not appear on hover.
- The virus scan is a background process and does not interfere with the existing file upload process.
- Users do not need to wait for virus scans to complete on each individual file they upload, once they have submitted the file for upload they can continue to upload another file or use another area of the application.
- Once the virus scan is complete for a clean file the file is uploaded into T&A and is accessible to view.
- If malware is detected during a scan then the record is removed from the table and the user is notified via email the file has not been uploaded.
Note:
|
8.41 Small enhancements
Jira/Salesforce | Issue | Resolution notes |
TA-9628, TA-9779, TA-9780, TA-9726 | Update to request /response email format | Absence request emails now specify the equivalent hours and minutes of the requested time off. The term ‘Part day’ has been replaced with ‘Period’ in the Absence Request emails sent to approvers and employees. |
TA-9728 | Add 'Duration (Hrs)' to the Absence Profile in the TMS Web | Absence Profiles, Group Absence Profiles, Employee Planners, and Group Planners now display equivalent hours of absence. |
TA-9630 | Ability to mass undo 'approved hours' on work records | The Hours Approval page now includes an ‘Unapprove all’ function. Supervisors with the ability to unlock work records can now undo hours that were previously approved en masse. |
TA-10385 (formerly TA-8507) | Data of previous selected group in Absence list should be displayed | The correct absence group list can now be viewed even if the supervisor group selection doesn’t match when opening a request through an email link. |
TA-9478 / 2277825 | Web app - User will will be able to identify mandatory fields before saving the record | In the web application, for better usability and identification of mandatory fields:
|
TA-9941 TA-9956 | Absence Statistics | Bradford factor now clearly indicates that the calculation applies for the date range indicated. |
TA-9959 | Custom Import Tool change request | The Cost Centre code mapping table function is now available for use, regardless of whether the import is in HFCS format or not. |
8.41 Bug fixes
Jira/Salesforce | Issue | Resolution notes |
TA-9561 / 23624582 | Extended Selection history not loaded correctly | The system now re-reads the user’s selection history when accessing the extended select screen, ensuring that the latest changes are always captured. |
TA-9293 / 23567986 | Language packs - 500 Internal Server Error | Language packs that use different symbols for digit group separators no longer cause errors. |
TA-9188 | Status 1 field not updated correctly if leave date is changed to current day. | An employee is now classified as active until their leave date has passed. |
TA-8565 / 23439016 | When trying to check off a holiday it does not let you as the warning keeps appearing 'Entitlement exceeded' | The system now considers the “Include shift after” (StartPerTod) preference during this check in Web T&A. |
TA-8504 / 23425673 | Onsite report does not read general absences | The changes now enable the system to read general absences and display the absence code on the onsite list by incorporating roster information. If there are no general absences for the current day, the roster information is not loaded to enhance performance. |
TA-8411 | Accepting a request multiple times | The function has been modified to ignore requests that are already accepted and to submit them with an accepted status. |
TA-8462 | Employee Self-Service display issue on some iPhones | The margin for small screens was adjusted, reducing it for screens with a width of up to 285px. |
TA-9306 / 23583612 | upgrade to 8.38.5.1 causing issues with website | When upgrade wizard is used it will now remove old files and prevent this issue from happening. |
TA-9964 / 2303938 | Error when modifying or creating new Login Notice | Modifying or creating new login notice no longer causes error. |
TA-9873 / 2299374 | Unable to make absence bookings in Mozilla Firefox | Changes have been made to prevent submitting an absence request until all background actions have completed. |
TA-9694 / 2289330 | Views applied to TAS when reporting in web | TAS and Code descriptions now display correctly in reports, regardless of view access permissions. |
TA-9621 / 2285511 | Error from Azure SQL if application is left open for a length of time | A Keepalive SQL call is now made every 25 minutes while the main Windows applications are open to maintain the connection. |
TA-9561 / 2281906 | Extended Selection history not loaded correctly | The supervisor selection history is now correctly applied upon logging in. |
TA-9503 / 2279099 | Web Bradford Factor Report does not use all settings | The system now verifies that the value meets the minimum score before adding the employee to the results. Leavers are only included if the current user view includes them and the Bradford Factor report settings are configured to include leavers. |
TA-9481 / 2278139 | MFPAYEXP --> errors with list index out of bounds when "micropaysingleday" is set as yes | The export function no longer crashes when processing leavers. |
TA-9202 / 2256603 | Widget count less than total number of anomalies | All anomalies, regardless of employee type, are now included in the figure displayed on the anomaly widget. Changing selection options does not affect the number shown. |
TA-10706 | When not using bradford factor param the field absprofdays/absprofcount does not consistently report on the correct figures | The absprofdays and absprofcount fields now consistently report on the correct figures. This improvement is a result of using absence groups and absence codes when calculating the values to return in the repo |
TA-10458 | Roster (Horizontal) reports will not prompt for dates in WEB | The “Roster (horizontal)” has been added to the list of report types that require a date range ensuring that the necessary time frame is specified when generating this particular type of report. |
TA-10088 | Potential shift view bug in webTMS with persisted code | The list of shifts available for employees with restricted view is now displaying correctly in the Group planner. |
Controlled release content
In addition to the above content the 8.41.0.0 General release also contains items from the below controlled releases since the last General release 8.38.5.1 Use the links below to see more details on each of the releases.