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T&A 8 8.41.0.0 General Release

Alpa Jagpal Updated by Alpa Jagpal

We are pleased to announce the latest general release of Time and Attendance 8: Version 8.41.0.0!

Below you will find details on the new enhancements and a list of all bug fixes for this General release since the last General release (version 8.38.5.1). More information can be found by contacting our Customer Support team.

For instructions on how to upgrade your installation of Time and Attendance 8, please take a look at our Upgrade guide by clicking here.

  1. Single Sign-On with OneAdvanced Identity

    The Identity service will be available for use from Monday 28th November 2024. Customers can still upgrade or install 8.41 prior to this date in readiness to configure the service when it is available.

What have we done?

We have integrated the OneAdvanced Identity platform to provide a new login method for the T&A Web and Mobile application, which ensures secure access to your software applications, as well as, easier access to the applications you use.

Why have we done this?

The OneAdvanced Identity platform introduces Single Sign On (SSO), facilitating frictionless movement between products while leveraging your existing on-site SSO solution. Enabled with Multi-Factor Authentication (MFA), it sets a new standard for secure and seamless access across business applications.

Neither of these solutions are new, but in recent years they have become essential tools to protect user data and IT systems. 

More details and definitions can be found in this article An Introduction to Multi-Factor Authentication & Single Sign-On

How will this benefit you?

OneAdvanced Identity will make it easy for administrators to centrally manage application access, across multiple applications.

Users will be able to securely authenticate with multiple applications by using just one set of credentials and a common user experience.

You can read more about how to use OneAdvanced Identity and the benefits here.

Details of the change

We have put together a OneAdvanced Identity Guidance article for you here.

The article will take you through things you need to consider before adopting Identity as well walking you through the process of enabling Identity in T&A.

The article also contains lots of links to related Identity help articles so that you can be fully informed.

Note:

  • The Identity service is only available for OneAdvanced hosted customers.
  • The Identity Service stores data in the UK except for our OneAdvanced hosted customers in Australia, where there is a separate instance of the Identity Service that stores data within Australia.

  1. Virus Scanning file uploads

    The Virus Scanning service will be available for use from Monday 28th November 2024. Customers can still upgrade or install 8.41 prior to this date in readiness for when the service is available.

What have we done?

We have introduced a new virus scanning function in the T&A web application, which is utilised on all files uploaded into the system in the following areas:

  • Employee documents
  • Employee picture
  • Payslip management

Why have we done this?

Virus scanning files uploads has been introduced to make the application more secure and ensure we are proactively protecting customer data.

How will this benefit you?

Virus scanning at the point of upload will enable us to detect and identify known malware and viruses embedded in files before they are saved into your T&A system. This proactive detection will allow you to investigate and respond swiftly, minimising the risk of any attacks.

Details of the change

The new virus scanning function will be enabled by default in your hosted system as long the standard upgrade/install process has been followed, see below for web.config details.

Feature overview

  • New information messages will appear in the functions where files will be scanned at point of upload, so users are aware that this process will take place.
  • Whilst a file is being scanned a label named 'Scanning...' will appear under the file name.
  • During a virus scan the file is not accessible and therefore the filename hyperlink will not appear on hover.
  • The virus scan is a background process and does not interfere with the existing file upload process.
  • Users do not need to wait for virus scans to complete on each individual file they upload, once they have submitted the file for upload they can continue to upload another file or use another area of the application.
  • Once the virus scan is complete for a clean file the file is uploaded into T&A and is accessible to view.
  • If malware is detected during a scan then the record is removed from the table and the user is notified via email the file has not been uploaded.

Note:

  • The File scanning service is only available to OneAdvanced hosted customers.
  • The File scanning service stores data in the UK except for our OneAdvanced hosted customers in Australia, where the service stores data within Australia.

  1. 8.41 Small enhancements

Jira/Salesforce

Issue

Resolution notes

TA-9628, TA-9779, TA-9780, TA-9726

Update to request /response email format

Absence request emails now specify the equivalent hours and minutes of the requested time off.

The term ‘Part day’ has been replaced with ‘Period’ in the Absence Request emails sent to approvers and employees.

TA-9728

Add 'Duration (Hrs)' to the Absence Profile in the TMS Web

Absence Profiles, Group Absence Profiles, Employee Planners, and Group Planners now display equivalent hours of absence.

TA-9630

Ability to mass undo 'approved hours' on work records

The Hours Approval page now includes an ‘Unapprove all’ function. Supervisors with the ability to unlock work records can now undo hours that were previously approved en masse.

TA-10385 (formerly TA-8507)

Data of previous selected group in Absence list should be displayed

The correct absence group list can now be viewed even if the supervisor group selection doesn’t match when opening a request through an email link.

TA-9478 / 2277825

Web app - User will will be able to identify mandatory fields before saving the record

In the web application, for better usability and identification of mandatory fields:

  • Labels for mandatory fields are marked with a red asterisk.
  • A footnote at the bottom left corner of the page states ‘* Required’.
  • If a user leaves mandatory fields empty and attempts to save the record, the empty mandatory fields will be highlighted with a red boundary and accompanied by the footnote ‘* Required’ at the bottom left corner.

TA-9941

TA-9956

Absence Statistics

Bradford factor now clearly indicates that the calculation applies for the date range indicated.

TA-9959

Custom Import Tool change request

The Cost Centre code mapping table function is now available for use, regardless of whether the import is in HFCS format or not.

  1. 8.41 Bug fixes

Jira/Salesforce

Issue

Resolution notes

TA-9561 / 23624582

Extended Selection history not loaded correctly

The system now re-reads the user’s selection history when accessing the extended select screen, ensuring that the latest changes are always captured.

TA-9293 / 23567986

Language packs - 500 Internal Server Error

Language packs that use different symbols for digit group separators no longer cause errors.

TA-9188

Status 1 field not updated correctly if leave date is changed to current day.

An employee is now classified as active until their leave date has passed.

TA-8565 / 23439016

When trying to check off a holiday it does not let you as the warning keeps appearing 'Entitlement exceeded'

The system now considers the “Include shift after” (StartPerTod) preference during this check in Web T&A.

TA-8504 / 23425673

Onsite report does not read general absences

The changes now enable the system to read general absences and display the absence code on the onsite list by incorporating roster information. If there are no general absences for the current day, the roster information is not loaded to enhance performance.

TA-8411

Accepting a request multiple times

The function has been modified to ignore requests that are already accepted and to submit them with an accepted status.

TA-8462

Employee Self-Service display issue on some iPhones

The margin for small screens was adjusted, reducing it for screens with a width of up to 285px.

TA-9306 / 23583612

upgrade to 8.38.5.1 causing issues with website

When upgrade wizard is used it will now remove old files and prevent this issue from happening.

TA-9964 / 2303938

Error when modifying or creating new Login Notice

Modifying or creating new login notice no longer causes error.

TA-9873 / 2299374

Unable to make absence bookings in Mozilla Firefox

Changes have been made to prevent submitting an absence request until all background actions have completed.

TA-9694 / 2289330

Views applied to TAS when reporting in web

TAS and Code descriptions now display correctly in reports, regardless of view access permissions.

TA-9621 / 2285511

Error from Azure SQL if application is left open for a length of time

A Keepalive SQL call is now made every 25 minutes while the main Windows applications are open to maintain the connection.

TA-9561 / 2281906

Extended Selection history not loaded correctly

The supervisor selection history is now correctly applied upon logging in.

TA-9503 / 2279099

Web Bradford Factor Report does not use all settings

The system now verifies that the value meets the minimum score before adding the employee to the results. Leavers are only included if the current user view includes them and the Bradford Factor report settings are configured to include leavers.

TA-9481 / 2278139

MFPAYEXP --> errors with list index out of bounds when "micropaysingleday" is set as yes

The export function no longer crashes when processing leavers.

TA-9202 / 2256603

Widget count less than total number of anomalies

All anomalies, regardless of employee type, are now included in the figure displayed on the anomaly widget. Changing selection options does not affect the number shown.

TA-10706

When not using bradford factor param the field absprofdays/absprofcount does not consistently report on the correct figures 

The absprofdays and absprofcount fields now consistently report on the correct figures. This improvement is a result of using absence groups and absence codes when calculating the values to return in the repo

TA-10458

Roster (Horizontal) reports will not prompt for dates in WEB

The “Roster (horizontal)” has been added to the list of report types that require a date range ensuring that the necessary time frame is specified when generating this particular type of report.

TA-10088

Potential shift view bug in webTMS with persisted code

The list of shifts available for employees with restricted view is now displaying correctly in the Group planner.

  1. Controlled release content

In addition to the above content the 8.41.0.0 General release also contains items from the below controlled releases since the last General release 8.38.5.1 Use the links below to see more details on each of the releases.

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T&A 8 8.39.0.1 Controlled Release Report

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